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When using Jamie to take notes in your meetings, it’s important to ensure all attendees are aware that the meeting is being recorded.

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Informing Attendees

There are three ways to let attendees know you’ll be using Jamie:

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1. Manual Announcement

At the beginning of your meeting, simply let attendees know that you’ll be using Jamie to take notes. A quick statement like:
“Just a heads up, I’ll be using Jamie to take notes during this meeting.”

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2. Automated Recording Notice

Jamie can automatically send an email notification to your meeting attendees before the meeting starts. This email informs them that you plan to use Jamie for note-taking. You can choose how far in advance the notice is sent — from 10 minutes up to 48 hours before the meeting (4 hours by default). Recording Notice Requirements:
  • You must have your calendar connected to Jamie
How it works:
  • Jamie checks your connected calendar for upcoming meetings
  • Before each meeting, attendees receive an email notification at the time you’ve configured (10 minutes, 30 minutes, 1 hour, 4 hours, 12 hours, 24 hours, or 48 hours in advance)
  • The email explains that you’ll be using Jamie and briefly describes what Jamie does
  • Attendees from your workspace are automatically excluded (they already know about Jamie)
How to enable:
  1. Go to Settings → Notifications
  2. Find the Recording notice toggle
  3. Enable the toggle to start sending automatic notifications
  4. Optionally adjust the Notice timing to control how far in advance the email is sent

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3. Meeting Chat Notice

Instead of announcing it yourself, Jamie can post a notice in the meeting chat right after the recording starts, see Meeting chat notice.

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Respecting Attendee Preferences

It is required to inform all meeting participants. The responsibility for determining the appropriate legal basis (e.g. legitimate interest) and ensuring transparency with participants lies with you as the data controller. For a detailed legal assessment of this approach, you can request our legal whitepaper through our Trust Center.